🎯 What you'll have at the endYou'll have a Claude assistant that reads all the signed documents for a property deal and puts every important date in your calendar with reminders, after you've checked the list.

👀 What you'll get

Example

Here's the kind of thing you'll have at the end:

🧮 SpreadsheetDeadlines found · 8 Taman Melur sale

Deadline	Date	Set by	Document
Deposit due	23 Oct, 5pm	Clause 3.1	Sale agreement
Loan approval	13 Nov	Clause 5.2	Amendment 1 (replaces 6 Nov)
Valuation report	6 Nov	Clause 5.4	Sale agreement
Completion	18 Dec	Clause 9	Sale agreement

Amendment 1 changed the loan date, so I used the newer one. Approve to add 4 calendar events with reminders a day before?

🧪 Made-up sample to show the kind of result. Your output will vary.

💸 What will this really cost me?

Prices checked 20 Oct 2026

🧪 To try it once: No free version: Cowork reading Gmail and adding calendar events needs Claude Pro.
🔁 To keep it running: Claude Pro: USD 20 (MYR 82) a month, or USD 17 (MYR 69) a month paid yearly. Heavy daily use may need Max, from USD 100 (MYR 408) a month.
⚠️ Watch out for: AI can miss or misread a date, so always check against the contract. Claude has usage limits that reset every 5 hours plus a weekly cap. When you hit them you wait, upgrade or pay for extra usage at API rates.

🔗 Official pricing: Claude pricing

Prices change often, so check the links before you pay. Amounts exclude tax. MYR at USD 1 = MYR 4.08 (Bank Negara Malaysia, 19 Oct 2026).

⚡ One-click install

Checked install pages (app stores, official sites and template pages): tap to get it straight away.

⬇️ Download Claude for desktopOfficial download page ⬇️ Get Claude on iPhoneApp Store ⬇️ Get Claude on AndroidGoogle Play

🧰 Before you start

A paid Claude plan (Pro) and the Claude desktop app
The deal's signed contracts and amendments in your Gmail (as PDF attachments)
Google Calendar
Your own knowledge of which dates matter in your local sale process

⏱️ Time needed1 hour to set up; 10 minutes per new deal

💵 Rough costClaude Pro from about USD 20/month

🪜 Step by step

🐣 Beginner mode: showing the 6 essential steps only. Extra steps are hidden; tap 🚀 Advanced at the top to see all 7.

✅ 0 of 7 steps done 📄 Printable page

1
☐
Create an assistant project
In Claude, click Projects and create one called 'My assistant'. In its instructions write what it's for and its rules: never send anything without my approval, never invent deal facts, 'nothing found' is a fine answer.
Mark as done
2
☐
Connect Gmail and Google Calendar
In Claude's settings, open Connectors and connect Gmail and Google Calendar. Set anything that writes or deletes to 'needs approval'.
Mark as done
3
☐
Start a task
Open the project and describe the job (newer Claude versions take tasks straight from the message box; older ones need you to pick 'Cowork' first). Paste the 'Deal deadlines' prompt and fill in the property address.
Mark as done
4
☐
Check the deadline table
Claude shows a table of each deadline, its date, which clause sets it and which document it came from. Compare a couple against the contract yourself.
Mark as done
5
☐
Settle any clashes
If two documents give different dates (for example, an amendment changed one), Claude should stop and ask. Tell it which document is the latest signed one.
Mark as done
6
☐
Approve the calendar entries
Approve each event. Ask for a reminder a day before, and another a week before the big ones.
Mark as done
7
☐
Optional: weekly deal check
Use the 'Weekly deal check' prompt as a scheduled task so every Monday you see what's due this week across all open deals.
➕ Extra step: hidden in 🐣 Beginner mode Mark as done

💬 Copy-paste prompts

Tap Copy prompt, paste it into your AI (Grok, ChatGPT, Claude or Gemini), then replace the [yellow bits] with your own details.

💬 Deal deadlines

Find every signed contract, amendment and addendum in my email for the property at [address].
Read each document and make a table: deadline name, date and time, the clause or section that sets it, and which document it came from.
Include, where they exist: deposit or earnest money due, inspection or due-diligence period end, loan or financing approval deadline, valuation deadline, and completion or closing date.
If two documents give different dates, stop and ask me which one applies. If a date depends on another event (for example '14 days after signing'), show your working.
After I approve the table, add each deadline to my Google Calendar as '[address]: [deadline name]' with a reminder 24 hours before. Don't email anyone.

💬 Weekly deal check (optional)

Every Monday at [8am], look at my calendar for deal deadlines in the next 14 days. Send me a short list grouped by property: what's due, when, and what I need to do or chase (for example, 'ask the buyer's lender for the approval letter'). If nothing is due, say so in one line.

⚠️ Tips & common mistakes

Always check the dates against the signed documents yourself; the AI is a second pair of eyes, not your lawyer.
Contract interpretation and advice stay with the licensed agent or a lawyer; check your local rules.
Keep one project per active deal if you want Claude to remember that deal's details between chats.

🌟 Why it's worth it

💡 Why it mattersMissing a deal deadline can cost a deposit or the whole sale. Having every date pulled from the actual documents into your calendar, with reminders, takes a job usually done by hand or by a paid coordinator.

🏷️ Real exampleAustin agent William Zhang (Real Estate AI Society) set up an assistant project in Claude, connected Gmail and Google Calendar with approvals on, and asked it to gather the contracts for a deal in Georgetown, Texas; it read them, worked out the financing deadline and closing date and added them to his calendar. He notes this ran on a USD 20 a month plan.

🔌 Connects to:GmailGoogle CalendarPDF contracts

🙋 Proof level: Personal postOne person's own account on X, Reddit, YouTube or a blog. Nobody has checked it: treat any numbers as their results, not a promise.

📰 Found via Blog · Real Estate AI Society (via realestateusecases.com): Claude Cowork for Real Estate Agents: A Complete Beginner's Guide (William Zhang) ↗