Ask your ChatGPT admin to switch on agents, let you build and share them, and allow the apps you need (Google Calendar, Gmail and your file store).
In ChatGPT, open Agents and start a new one. Describe the job in plain English using the prompt below; the builder drafts the name, instructions and apps for you.
Click each connected app. For calendar and email, choose each person's own account and read-only where possible. For the client-notes folder, allow reading and creating documents but not deleting.
Choose 'Add skill' and upload an example brief, so every brief follows the same layout. A skill is a saved recipe the agent follows each time.
Click Preview and ask for briefs for tomorrow's meetings. Compare with one you wrote yourself and tell it what to change.
Click Schedule, then Add new schedule, e.g. every weekday at 4 p.m. Malaysia time.
Under Channels, turn on sharing so colleagues can use or copy it. Each person signs in to their own calendar and email.
Create an agent to help with client meeting prep. Check my Google Calendar for tomorrow's meetings with clients or investors. Skip internal-only meetings and events with no outside attendees. For each client meeting, pull recent notes and emails about that client from [Google Drive folder / SharePoint site], then search the web for any relevant news about them or their company from the last 30 days. Write a 1-2 page brief: who they are, history with us, what they want, open questions, and three suggested talking points. Save each brief in [folder]. Then email me a short summary of tomorrow's meetings with links to each brief. British English; currency in MYR.💬 Weekly version
Every Sunday at 8 p.m., do the same for all my client meetings this coming week, and add a one-paragraph 'week ahead' summary at the top of the email.
From https://usecasy.com/use-case/chatgpt-meeting-brief-agent/ · Guide checked 16 October 2026 · Prices are rough and shown in USD unless stated (MYR where relevant).