Hand your work trip to ChatGPT: meeting prep on the flight, local errands sorted when you land

🧰 Before you start

• ChatGPT Pro or a Business Premium seat (dots aren't in Plus)
• Your trip details: meetings, events, hotel
• Your slides and brand files (logo, colours) if you want it to edit decks or design cards
• A payment method you're happy to approve purchases with

🪜 Steps (tick as you go)

1. ☐
   1. Create your dot

   In the ChatGPT desktop app, on desktop web or in the mobile app, look for dots and create yours. Give it a name.

2. ☐
   2. Connect only what it needs

   Connect your email and calendar so it can see the trip. Add your slides and brand files (logo, colours, fonts) to its files.

3. ☐
   3. Set the money rule

   In its permission rules, say it must ask you before any purchase or account sign-up. Approving one purchase doesn't give it permission for the next.

4. ☐
   4. Brief it before you fly

   Paste the 'Trip brief' prompt below with your dates and goals. It builds a list of every meeting and event.

5. ☐
   5. Work with it on the flight

   Whenever you have Wi-Fi, message it a job: 'prep tomorrow's three meetings', 'make a version of the deck for this client'. It keeps working while you're offline and the answers wait for you.

6. ☐
   6. Review its prep

   Read each meeting note and deck version before using it. Fix any facts it got wrong.

7. ☐
   7. Hand it local errands

   When you land, use the 'Local errand' prompt for things like printing business cards, finding a charger or booking a meeting room. It shows you the shop, price and pickup time before ordering.

8. ☐
   8. Optional: end-of-day wrapOptional extra

   Ask it each evening for a list of follow-ups from the day's meetings and draft thank-you emails for you to send.

💬 Prompts to copy

I'm travelling to [city, country] from [date] to [date] for [purpose].
From my calendar and email, make a list of every meeting and event on this trip: date, time in local time, who, where, and what I want from it.
For each meeting: a short brief on the person and company from public sources, three questions to ask and one thing to avoid.
Using my deck [file name], make a version tailored to each meeting, changing only the examples and the order of slides. Don't add facts or numbers that aren't in my files.
Ask me before you send, buy, book or sign up for anything.

I'm at [hotel / area] in [city] and need [e.g. 100 business cards by tomorrow 10am].
Find 2-3 shops nearby that can do it, open now or overnight. Translate anything I need to read.
[For cards: design them using my brand files: name, title, email, phone, logo. Show me the design.]
Then show me: shop, address, price in local money and [currency], ready time. Don't order or create an account until I say yes. After I say yes, text me when it's ready to collect.

🔗 Links

• Phil Hedayatnia's post (source): https://x.com/PhilHedayatnia/status/2107639156147126292
• ChatGPT Learn: create your dot in the mobile app: https://learn.chatgpt.com/docs/whats-new/dots-october-9-2026
• Made with Dots: more dot use cases (where we found it): https://madewithdots.com/projects/2107639156147126292

From https://usecasy.com/use-case/dots-work-trip-errands/ · Guide checked 22 October 2026 · Prices are rough and shown in USD unless stated (MYR where relevant).