A 'chief of staff' bot that manages a team of bots

🧰 Before you start

• A paid plan that includes Grok Bot: SuperGrok / SuperGrok Plus / SuperGrok Heavy, or a paid Cursor plan
• An iPhone (iOS 18+), Android phone (Android 9+) or a Mac / Windows / Linux computer
• Logins for the apps you want the Bot to use (e.g. Gmail, Google Drive)
• Your first Bot already set up (see the 'Grok Bot: AI teammates' guide)

🪜 Steps (tick as you go)

1. ☐
   1. List your jobs

   On paper, write the 3-5 jobs that eat your week, e.g. inbox, expenses, recruiting, market research.

2. ☐
   2. Create one Bot per job

   In the app tap + (New chat) then Create new Bot. Give it a name and title that says the job, e.g. 'Ivy – Inbox'.

3. ☐
   3. Give each Bot its rules

   In each Bot's first message, paste the 'specialist Bot' prompt below and fill in the gaps.

4. ☐
   4. Create the chief of staff

   Make one more Bot called e.g. 'Chief of Staff'. Paste the 'chief of staff' prompt below.

5. ☐
   5. Make a group chat

   Tap + then New Group Chat. Add the chief of staff and all the specialists. Bots in a group chat can pass work to each other.

6. ☐
   6. Hand work to the chief

   From now on, give jobs to the chief of staff only. It decides which specialist does what and only pulls you in for decisions.

7. ☐
   7. Review weeklyOptional extra

   Once a week ask the chief: 'What did the team do this week, and what should I change?'

💬 Prompts to copy

Your name is [Bot name] and your only job is [job, e.g. managing my email inbox].
Every day you should: [list 2-4 tasks].
Always ask me before: [sending emails / paying anything / deleting anything].
When the Chief of Staff gives you a task in the group chat, reply with 'On it', do it, then post a short summary.
Remember these rules permanently.

You are my Chief of Staff. You manage these Bots: [Bot 1 – job], [Bot 2 – job], [Bot 3 – job].
When I give you a task: decide which Bot should do it, assign it in our group chat with clear instructions and a deadline, check their work, and only bring me finished results or decisions I must make.
Every evening at [6 p.m.] send me a 5-line update: done today, in progress, blocked, decisions needed, plan for tomorrow.
Remember this permanently.

🔗 Links

• Grok Bot docs (official): https://docs.x.ai/grok-bot
• Get started with Grok Bot (official): https://cursor.com/docs/grok-bot/get-started
• X story: users building Bot teams: https://x.com/i/trending/2108974819525922851

From https://usecasy.com/use-case/grok-bot-chief-of-staff/ · Guide checked 15 October 2026 · Prices are rough and shown in USD unless stated (MYR where relevant).