A bot that watches your subscriptions and supplier bills

🧰 Before you start

• A paid plan that includes Grok Bot: SuperGrok / SuperGrok Plus / SuperGrok Heavy, or a paid Cursor plan
• An iPhone (iOS 18+), Android phone (Android 9+) or a Mac / Windows / Linux computer
• Logins for the apps you want the Bot to use (e.g. Gmail, Google Drive)
• Access to the inbox where bills and receipts arrive
• Optional: a spreadsheet of current suppliers

🪜 Steps (tick as you go)

1. ☐
   1. Create a 'Savings' Bot

   Tap + then Create new Bot and name it e.g. 'Penny – Spend'.

2. ☐
   2. Connect your billing inbox

   When the Bot asks, connect the Gmail/Outlook account where invoices and receipts arrive.

3. ☐
   3. Ask for a spend list

   Paste the first prompt below. The Bot builds a sheet of every recurring payment it can find.

4. ☐
   4. Check the list

   Correct anything wrong and mark which ones you actually use.

5. ☐
   5. Ask for savings ideas

   Paste the second prompt. It suggests what to cancel, downgrade or renegotiate.

6. ☐
   6. Set renewal reminders

   Ask it to remind you 30 days before each renewal date.

💬 Prompts to copy

Search my email for the last [12] months for invoices, receipts and subscription renewals.
Make a Google Sheet with: supplier, what it's for, how often we pay, last amount (with currency, MYR or USD), next renewal date, who uses it.
Group by category (software, utilities, marketing, services). Don't contact any supplier.

Using the spend sheet, list the top [10] ways to save money:
- duplicate or unused tools
- plans we could downgrade
- annual vs monthly savings
- suppliers worth renegotiating (draft a polite email for each, but don't send).
Show the estimated yearly saving for each idea.

🔗 Links

• Grok Bot docs (official): https://docs.x.ai/grok-bot
• Get started with Grok Bot (official): https://cursor.com/docs/grok-bot/get-started
• Grok Bot for Enterprise (procurement example): https://x.ai/news/grok-bot-for-enterprise

From https://usecasy.com/use-case/grok-bot-procurement-savings/ · Guide checked 15 October 2026 · Prices are rough and shown in USD unless stated (MYR where relevant).