⚡Grok Bot & AI Agents · Step-by-step guide

A bot that watches your subscriptions and supplier bills

A specialist bot keeps an eye on what you pay suppliers and software vendors, spots renewals and unused subscriptions, and suggests where to cut or renegotiate.

⏱️ 1-2 hours🎯 Medium💵 Included in your plan📋 6 steps
🤖 Grok Bot
🎯 What you'll have at the endYou'll have a Bot that lists everything you pay for regularly, flags renewals and finds savings.

⚡ One-click install

Checked install pages (app stores, official sites and template pages): tap to get it straight away.

🧰 Before you start

⏱️ Time needed1-2 hours
💵 Rough costIncluded in your plan

🪜 Step by step

🐣 Beginner mode: showing the 6 essential steps only. Extra steps are hidden; tap 🚀 Advanced at the top to see all 6.
✅ 0 of 6 steps done 📄 Printable page
  1. 1
    ☐

    Create a 'Savings' Bot

    Tap + then Create new Bot and name it e.g. 'Penny – Spend'.

  2. 2
    ☐

    Connect your billing inbox

    When the Bot asks, connect the Gmail/Outlook account where invoices and receipts arrive.

  3. 3
    ☐

    Ask for a spend list

    Paste the first prompt below. The Bot builds a sheet of every recurring payment it can find.

  4. 4
    ☐

    Check the list

    Correct anything wrong and mark which ones you actually use.

  5. 5
    ☐

    Ask for savings ideas

    Paste the second prompt. It suggests what to cancel, downgrade or renegotiate.

  6. 6
    ☐

    Set renewal reminders

    Ask it to remind you 30 days before each renewal date.

💬 Copy-paste prompts

Tap Copy prompt, paste it into your AI (Grok, ChatGPT, Claude or Gemini), then replace the [yellow bits] with your own details.

💬 Build my spend list
Search my email for the last [12] months for invoices, receipts and subscription renewals.
Make a Google Sheet with: supplier, what it's for, how often we pay, last amount (with currency, MYR or USD), next renewal date, who uses it.
Group by category (software, utilities, marketing, services). Don't contact any supplier.
💬 Find savings
Using the spend sheet, list the top [10] ways to save money:
- duplicate or unused tools
- plans we could downgrade
- annual vs monthly savings
- suppliers worth renegotiating (draft a polite email for each, but don't send).
Show the estimated yearly saving for each idea.

⚠️ Tips & common mistakes

🌟 Why it's worth it

💡 Why it mattersPure savings: enterprise users report tens of thousands of dollars found across software and recurring purchases.
🏷️ Real exampleGrok Bot enterprise customers such as Legora, Supermicro and ServiceTitan use Bots daily.
🔌 Connects to:GmailBilling portalsSpreadsheets
📰 Found via Source: Grok Bot for Enterprise – SpaceXSI ↗

🔗 Helpful links

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