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⚙️ Operations & Admin · Printable checklist · USE CASy

Turn your interview notes into a finished candidate scorecard you just approve

⏱️ 1 hour to set up; 5 minutes per interview · 🎯 Easy · 💵 Included in your Grok Bot plan

🧰 Before you start

🪜 Steps (tick as you go)

  1. ☐
    1. Write the scorecard

    In a Google Doc, list what you're judging for the role (for example: customer care, reliability, product knowledge) and what a 1, 2, 3 and 4 looks like for each.

  2. ☐
    2. Add the ready-made bot

    Open the 'Pulse Scorecards Demo' page (button above) and tap 'Add to Grok Bot'. It was made by a recruiter at xAI and shared as a user template; it drafts scorecards in chat and never submits them itself.

  3. ☐
    3. Give it your scorecard

    Attach your scorecard Doc to the bot, or paste the 'Scorecard drafter' prompt below if you prefer to build your own bot.

  4. ☐
    4. After an interview, hand over the notes

    Share the transcript or your notes and say which role it was for. Ask for evidence (quotes) for every rating, not general praise.

  5. ☐
    5. Answer its questions

    The bot asks for your rating, your gut feeling and anything unclear. Your answers matter most; the transcript only supports them.

  6. ☐
    6. Approve and file it

    Read the final scorecard, change anything that isn't fair, then copy it into your hiring tracker or let the bot save it to the right folder.

  7. ☐
    7. Optional: a prep note before each interviewOptional extra

    xAI's guide also has 'Preppy', a bot that drops a short note before each interview about who you're meeting and what to cover. Use the 'Interview prep note' prompt to get the same.

💬 Prompts to copy

💬 Scorecard drafter
You help me write fair interview scorecards for [business name].
The scorecard for [role] is attached: [criteria with what 1-4 looks like].
When I share a transcript or notes:
1. For each criterion, quote the evidence from the interview and suggest a rating, saying how sure you are.
2. List anything the interview didn't cover.
3. Then ask me 3-4 short questions: my overall rating, how it felt, anything that seemed unclear, and what we should test in the next round.
4. After I answer, rewrite the scorecard in my voice, with my answers taking priority over your suggestions.
Never comment on age, race, religion, health, family plans or anything not linked to the job. Never submit or send anything; I file it myself.
💬 Interview prep note (optional)
30 minutes before each interview in my calendar titled 'Interview: [name]', send me a short note: who they are (from their CV in [folder]), the role, why we liked them, what earlier rounds already covered, and 3 questions to focus on. Keep it under 120 words.

🔗 Links

From https://usecasy.com/use-case/grokbot-interview-scorecards/ · Guide checked 20 October 2026 · Prices are rough and shown in USD unless stated (MYR where relevant).