🎯 What you'll have at the endYou'll get a monthly folder of all supplier invoices with a one-page index, ready for your accountant, sent only after you approve.

⚡ One-click install

Checked install pages (app stores, official sites and template pages): tap to get it straight away.

⬇️ Get Grok Bot on iPhoneApp Store ⬇️ Get Grok Bot on AndroidGoogle Play ⬇️ Download for desktopOfficial download page

🧰 Before you start

A paid plan that includes Grok Bot: SuperGrok / SuperGrok Plus / SuperGrok Heavy, or a paid Cursor plan
The Grok Bot app on your phone (iPhone or Android) or computer (Mac / Windows / Linux)
The email account where supplier invoices arrive
Your accountant's email address
A Google Drive folder for invoices

⏱️ Time needed30 minutes

💵 Rough costIncluded with your SuperGrok or Cursor plan (Bot usage is counted separately and resets weekly)

🪜 Step by step

🐣 Beginner mode: showing the 7 essential steps only. Extra steps are hidden; tap 🚀 Advanced at the top to see all 7.

✅ 0 of 7 steps done 📄 Printable page

1
☐
Make a folder
In Google Drive create a folder 'Invoices' with one sub-folder per month, e.g. '2026-10'.
Mark as done
2
☐
Create a new Bot for this job
Open Grok Bot, tap + (New chat) then Create new Bot. Give it a name that says the job, so you always know who does what.
Mark as done
3
☐
Paste the Invoice Hunter prompt
Copy the prompt below, fill in your details and send it. Connect your email and Google Drive when asked.
Mark as done
4
☐
Test on last month
Ask: 'Do last month now, but don't send anything.' Compare the index with your own records.
Mark as done
5
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Fix the misses
If it missed invoices that arrive another way (WhatsApp, supplier portal), tell it where they come from or forward them to your email.
Mark as done
6
☐
Set the schedule
Ask it to run on the [3rd] of each month and message you for approval.
Mark as done
7
☐
Approve and send
Read the index, reply 'approved', and the Bot emails the bundle to your accountant.
Mark as done

💬 Copy-paste prompts

Tap Copy prompt, paste it into your AI (Grok, ChatGPT, Claude or Gemini), then replace the [yellow bits] with your own details.

💬 Invoice Hunter

Every month on the [3rd] at [9 a.m.]:
1. Find all supplier invoices from last month in my email ([email]). Look for PDFs and emails with words like invoice, bill, tax invoice.
2. Save each PDF to Google Drive > Invoices > [YYYY-MM], renamed 'supplier – date – amount'.
3. Make an index sheet: supplier, date, invoice number, amount (MYR), SST if shown, file link.
4. List anything that looks like a duplicate or is missing a number.
5. Message me the totals and ask for approval. Only after I say 'approved', email the folder link and index to [accountant email].
Never pay, never delete emails.

⚠️ Tips & common mistakes

The template on grokbot.dev was shared by a community member, not by the Grok Bot company. Read its instructions before using it, and never give it passwords.
Ask your accountant which columns they want in the index.
Keep the Bot on 'ask before sending' permanently.

🌟 Why it's worth it

💡 Why it mattersMonth-end hunting for invoices wastes hours and missing ones cost you tax claims. The accountant gets everything in one go.

🏷️ Real exampleA shared community template called 'Invoice Hunter' runs on a schedule and never sends anything to the accountant without approval.

🔌 Connects to:Gmail / OutlookGoogle DriveGoogle Sheets

📰 Found via grokbot.dev community templates: Invoice Hunter – Grok Bot template shared on grokbot.dev ↗