Install Grok Bot (buttons below) and sign in. In Settings, look for Usage & Billing and set a monthly spending limit so it can never surprise you.
Create a bot called Moving Quotes and upload your price list and an example of a past job you priced well.
Use the 'Photo request' prompt to write the message you send every new enquiry: photos or a short video of each room, plus cupboards, stairs, lifts and where the truck can park.
When photos arrive, give them to the bot with the 'Room-by-room list' prompt. It lists every item by room with rough size and anything needing special care.
Your team member goes through the list, removes mistakes and sends the customer the questions the bot flagged (for example 'Is the wardrobe flat-pack?').
Ask the bot to price the checked list with your price list. Say clearly whether the price is fixed or an estimate. You approve before it's sent.
Send the itemised list with the quote so the customer can tick it line by line. Anything they add gets priced before moving day, not on it.
Once you trust it, let the bot offer dates and confirm bookings after your OK, and keep a phone number for people who'd rather talk.
Write a short, friendly message to send everyone who asks us for a moving quote. Ask for: photos or a 1-minute video of every room, inside cupboards and wardrobes, the garage or storeroom, the stairs or lift at both homes, and where a truck can park at both addresses. Ask them to mention anything heavy or fragile (piano, glass table, safe). Keep it under 120 words, British English, and say a real person checks every list.💬 Room-by-room list
Here are photos and a video of a customer's home for a move from [from area] to [to area]. Go room by room and build an itemised inventory: room, item, rough size (small / medium / large / extra large), quantity, and special handling (fragile, heavy, needs dismantling). Note stairs, lifts, long walks to the truck and parking from the photos. Then list anything you couldn't see clearly as questions for the customer. Don't guess hidden items; mark them 'ask'. Format it so a person can check it line by line.
From https://usecasy.com/use-case/grokbot-moving-quote-inventory-from-photos/ · Guide checked 27 October 2026 · Prices are rough and shown in USD unless stated (MYR where relevant).