๐Ÿ“ˆSales & Leads ยท Step-by-step guide

Turn a customer's room photos into a moving inventory your team checks, so quotes are right first time

Moving quotes go wrong when nobody really knows what's being moved. Customers send photos or a short video of each room, and a Grok Bot goes room by room to build the full list of items, flags big or fragile things, and notes stairs and parking. A person on your team checks every line and asks the customer about anything unclear, then the quote is based on that checked list.

Created byNext Gen Movers ยท @nextgenmove on X
๐Ÿ“ฐ Read the original: Next Gen Movers: Why moving quotes go wrong, and how AI helps us get yours right (X thread) โ†—
โฑ๏ธ About 1-2 hours to set up๐ŸŽฏ Medium๐Ÿ’ต Included in The X Subscription Premium (USD 30/month)๐Ÿ“‹ 8 steps
๐Ÿค– Grok Bot๐Ÿ™‹ Personal post
๐ŸŽฏ What you'll have at the endYou'll have a bot that turns customers' room photos into a checked, itemised moving list and a draft quote, with your team approving every line.

๐Ÿ‘€ What you'll get

Example

Here's the kind of thing you'll have at the end:

โœ… ListMoving Quotes ยท Inventory for the Tan family, Subang to Shah Alam

Living room

  • 3-seater sofa (large)
  • TV 55 inch (fragile, needs box)
  • Glass coffee table (fragile)

Bedroom 1

  • King bed (needs dismantling)
  • Wardrobe, 2 door (large): flat-pack or solid? ASK

Access

  • Old home: 3rd floor, no lift
  • New home: ground floor, truck can park by the gate

Questions for the customer

  • Anything in the storeroom? Not in the photos

Draft quote

  • 3-tonne truck, 4 movers, estimate MYR 1,450 (waiting for your OK)

๐Ÿงช Made-up sample to show the kind of result. Your output will vary.

๐Ÿ’ธ What will this really cost me?

Prices checked 27 Oct 2026
๐Ÿงช To try it once
Free trial credit for new Grok Bot accounts (it runs out by how much work the bot does, within 7 days). After that you need The X Subscription Premium at USDย 30 a month.
๐Ÿ” To keep it running
Included in Premium: USDย 30 a month, or USDย 25 a month paid yearly. Super (USDย 100) and Ultra (USDย 200) give bigger weekly allowances.
โš ๏ธ Watch out for
Long videos and many photos use more allowance than text, so ask for a short clip per room. Bots share one weekly allowance; past it, extra work is paid from prepaid credit, so set a monthly limit. The Plus plan (USDย 8) doesn't include Grok Bot.

๐Ÿ”— Official pricing: The X Subscription pricing ยท Grok Bot plans & usage

Prices change often, so check the links before you pay. Amounts exclude tax. Prices are shown in each provider's own currency.

๐Ÿงพ Which plan do I need?

๐Ÿช™ Small upgrade ยท MYR 122/mo

Grok Bot runs in The X Subscription Premium (the trial credit lasts up to 7 days).

Tick what you already pay for:

๐Ÿช™ Small = up to MYR 250 a month more ยท ๐Ÿ’Ž Big = over MYR 250 a month more ยท prices from each provider's pricing page, checked 21 Oct 2026.
โ„น๏ธ How we work this outPrices come from each provider's own pricing page (checked 21 Oct 2026; amounts exclude tax). Small upgrade = up to MYR 250 a month more than you pay now. Big upgrade = more than MYR 250 a month more. Check pricing = the provider doesn't publish a price we could confirm. The badges are worked out in MYR at USD 1 = MYR 4.08 (Bank Negara Malaysia, 19 Oct 2026). Each guide's needs come from its own "What will this really cost me?" box. Your ticks stay in this browser only (no account, nothing sent to us).
Tick all your plans on the home page โ†’

โฑ๏ธ Try it in 10 minutes

๐Ÿงช Dry run ยท nothing to connect

What you'll see: An itemised moving inventory, the things that add time and questions to ask, from made-up notes.

๐Ÿงช Dry run. The real thing needs your apps connected, so this tries only the AI's part on a sample you paste in. Nothing is connected, sent or booked.

Copy the prompt, paste it into one of the free AI apps below and press send. The sample is made up, so swap in your own details if you like.

๐Ÿ’ฌ Your 10-minute test
Pretend these are notes from a customer's room photos for a house move:
Living room: one big 3-seater sofa, a 55 inch TV on a stand, a glass coffee table, two bookshelves full of books.
Bedroom: king bed, a 2-door wardrobe, a dressing table with a mirror.
Kitchen: fridge, microwave, about 10 boxes of crockery.
Access: old flat is on the 3rd floor with no lift; new home is a ground-floor house.

1. Build a room-by-room inventory: item, size (small/medium/large), special handling.
2. Note anything that will add time (stairs, fragile items, dismantling).
3. List three questions I should ask the customer about things that aren't clear.
4. Suggest a truck size and number of movers, with your reasoning.

โœ… Works on: ChatGPT Free ยท Claude Free ยท Gemini app (free) ยท Grok Bot trial credit

Links go to the official plan pages. Free plans have daily limits and can change, so check before you rely on them.

โžก๏ธ Like it? The full setup adds: In the full setup a Grok Bot reads the customer's real photos and videos and drafts the quote from your price list for your team to check. Go to the steps โ†“

โšก One-click install

Checked install pages (app stores, official sites and template pages): tap to get it straight away.

โฌ‡๏ธ Get Grok Bot on iPhoneApp Storeโฌ‡๏ธ Get Grok Bot on AndroidGoogle Playโฌ‡๏ธ Download for desktopOfficial download page

๐Ÿงฐ Before you start

โฑ๏ธ Time neededAbout 1-2 hours to set up
๐Ÿ’ต Rough costIncluded in The X Subscription Premium (USD 30/month)

๐Ÿชœ Step by step

๐Ÿฃ Beginner mode: showing the 7 essential steps only. Extra steps are hidden; tap ๐Ÿš€ Advanced at the top to see all 8.
โœ… 0 of 8 steps done ๐Ÿ“„ Printable page
  1. 1
    โ˜

    Get Grok Bot

    Install Grok Bot (buttons below) and sign in. In Settings, look for Usage & Billing and set a monthly spending limit so it can never surprise you.

  2. 2
    โ˜

    Make a Quotes bot

    Create a bot called Moving Quotes and upload your price list and an example of a past job you priced well.

  3. 3
    โ˜

    Write the photo request

    Use the 'Photo request' prompt to write the message you send every new enquiry: photos or a short video of each room, plus cupboards, stairs, lifts and where the truck can park.

  4. 4
    โ˜

    Build the inventory

    When photos arrive, give them to the bot with the 'Room-by-room list' prompt. It lists every item by room with rough size and anything needing special care.

  5. 5
    โ˜

    A person checks every line

    Your team member goes through the list, removes mistakes and sends the customer the questions the bot flagged (for example 'Is the wardrobe flat-pack?').

  6. 6
    โ˜

    Draft the quote

    Ask the bot to price the checked list with your price list. Say clearly whether the price is fixed or an estimate. You approve before it's sent.

  7. 7
    โ˜

    Let customers check the list

    Send the itemised list with the quote so the customer can tick it line by line. Anything they add gets priced before moving day, not on it.

  8. 8
    โ˜

    Optional: let customers book through the bot

    Once you trust it, let the bot offer dates and confirm bookings after your OK, and keep a phone number for people who'd rather talk.

    โž• Extra step: hidden in ๐Ÿฃ Beginner mode

๐Ÿ’ฌ Copy-paste prompts

Tap Copy prompt, paste it into your AI (Grok, ChatGPT, Claude or Gemini), then replace the [yellow bits] with your own details.

๐Ÿ’ฌ Photo request
Write a short, friendly message to send everyone who asks us for a moving quote. Ask for: photos or a 1-minute video of every room, inside cupboards and wardrobes, the garage or storeroom, the stairs or lift at both homes, and where a truck can park at both addresses. Ask them to mention anything heavy or fragile (piano, glass table, safe). Keep it under 120 words, British English, and say a real person checks every list.
๐Ÿ’ฌ Room-by-room list
Here are photos and a video of a customer's home for a move from [from area] to [to area]. Go room by room and build an itemised inventory: room, item, rough size (small / medium / large / extra large), quantity, and special handling (fragile, heavy, needs dismantling). Note stairs, lifts, long walks to the truck and parking from the photos. Then list anything you couldn't see clearly as questions for the customer. Don't guess hidden items; mark them 'ask'. Format it so a person can check it line by line.

โš ๏ธ Tips & common mistakes

๐ŸŒŸ Why it's worth it

๐Ÿ’ก Why it mattersHome visits to count furniture take hours, and phone quotes miss things, which means surprise extra hours on moving day and unhappy customers. A photo-based list that a person checks gives faster quotes, fewer surprises and lets customers who prefer it book without a phone call.
๐Ÿท๏ธ Real exampleNext Gen Movers (@nextgenmove on X), a long-distance moving company in the US, explained in a thread on 19 Oct 2026 that customers now send photos or a quick video, Grok Bot goes room by room and builds the full list, and a real person on the team checks every line and asks about anything unclear. They ask for photos of closets, stairs and where the truck will park, 'because that's where the extra hours come from'. On 24 Oct they said one customer booked a whole move through their Grok Bot, from quote to confirmed date, without a single phone call.
๐Ÿ”Œ Connects to:Customer photos and videos (email or chat)Your price listEmail for the quote (sent with your OK)
๐Ÿ™‹ Proof level: Personal postOne person's own account on X, Reddit, YouTube or a blog. Nobody has checked it: treat any numbers as their results, not a promise.
๐Ÿ“ฐ Found via X (Twitter): Next Gen Movers: Why moving quotes go wrong, and how AI helps us get yours right (X thread) โ†—

๐Ÿ”— Helpful links

๐Ÿ”— Next Gen Movers' thread (source) โ†—๐Ÿ”— Next Gen Movers: a customer booked with no phone call โ†—๐Ÿ”— AI Business Plays: the write-up โ†—

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