School Desk: a bot that reads the school emails and tells you what to pack tonight

🧰 Before you start

• A paid plan that includes Grok Bot: SuperGrok / SuperGrok Plus / SuperGrok Heavy, or a paid Cursor plan
• The Grok Bot app on your phone (iPhone or Android) or computer (Mac / Windows / Linux)
• The email account where school messages arrive
• Your children's names, classes and school name

🪜 Steps (tick as you go)

1. ☐
   1. Create a new Bot for this job

   Open Grok Bot, tap + (New chat) then Create new Bot. Give it a name that says the job, so you always know who does what.

2. ☐
   2. Paste the School Desk prompt

   Copy the prompt below, fill in the [brackets] and send it to the Bot.

3. ☐
   3. Connect your email

   When the Bot shows a Connect card, sign in to the email account where school messages arrive.

4. ☐
   4. Try it now

   Ask: 'Do tonight's check now.' Compare it with the actual emails to make sure nothing was missed.

5. ☐
   5. Set the time

   Tell it the time you want the message, e.g. 7.30 p.m. each school night.

6. ☐
   6. Add your partnerOptional extra

   If you share parenting, ask the Bot to send the same summary to your partner, or add them to a group chat with the Bot.

💬 Prompts to copy

You are School Desk. Children: [name, class], [name, class] at [school].
Every school night at [7.30 p.m.], read new emails from [school email address or domain] and send me one short message per child:
- Pack: (books, sports kit, money)
- Wear: (uniform/PE/costume day)
- Sign or pay: (with amount in MYR and deadline)
- Coming up in the next 14 days: sign-ups, exams, holidays
If nothing is needed, say 'Nothing special tomorrow'. Never reply to the school, never pay anything.

🔗 Links

• Grok Bot docs (official): https://docs.x.ai/grok-bot
• Grok Bot use cases (official): https://x.ai/bot/use-cases
• X post (source): https://x.com/BowieHole/status/2106475431386067008

From https://usecasy.com/use-case/grokbot-school-desk/ · Guide checked 15 October 2026 · Prices are rough and shown in USD unless stated (MYR where relevant).