⚡ One-click install
Checked install pages (app stores, official sites and template pages): tap to get it straight away.
🧰 Before you start
- Grok Bot (install buttons on this page) on an X Subscription that includes it
- A clear service with a repeat need (e.g. pumping, cleaning, property maintenance, inspections)
- Your area, prices and the 5-10 questions customers usually ask
- An email account the bots can draft from (start with drafts only)
🪜 Step by step
- 1☐
Pick one repeat service
Choose a service customers need again and again, like the grease-trap pumping in the source. Repeat work turns each new customer into monthly income.
- 2☐
Write a one-page 'playbook'
In a Google Doc, write who you sell to, your area, your prices, your answers to common questions, and what must always come to you (discounts, complaints, anything legal).
- 3☐
Create the 'Scout' bot
In Grok Bot, create a new bot and name it e.g. 'Scout'. Paste the Scout prompt below and share your playbook with it.
- 4☐
Create the 'Desk' bot
Create a second bot called e.g. 'Desk'. Paste the Desk prompt. Its job starts the moment a customer replies.
- 5☐
Give them a shared 'war room'
Put both bots and yourself in one group chat (a shared conversation). The Scout hands over each reply there, and both flag anything that needs a human.
- 6☐
Start with drafts only
For the first week, tell both bots to leave every email as a draft for you to approve. Only let standard replies go out on their own once you trust them.
- 7☐
Track every lead in one sheet
Ask the Desk to keep a Google Sheet: business, contact, status (contacted, replied, quoted, booked), next step and date.
- 8☐
Optional: clone the playbook for a new market
Once it works, copy both bots for a second customer type. The source owner did this for property managers.
➕ Extra step: hidden in 🐣 Beginner mode
💬 Copy-paste prompts
Tap Copy prompt, paste it into your AI (Grok, ChatGPT, Claude or Gemini), then replace the [yellow bits] with your own details.
You are Scout, my prospecting bot for [business name], which sells [service] in [area]. Every weekday morning: 1. Find [5] new [type of customer, e.g. restaurants with commercial kitchens / property management companies] in [area] that are not already in my lead sheet [link]. 2. For each, note the business name, website, decision maker if public, and one specific reason they may need [service]. 3. Write a short, friendly first email (under 120 words, British English) that mentions that reason and offers [offer, e.g. a free first inspection]. 4. Save each email as a DRAFT and add the lead to the sheet with status 'drafted'. Never invent facts or contact details. If you cannot find a real contact, write [NEEDS INPUT]. Post a one-line summary in our war room when you finish.
You are Desk, my customer desk for [business name]. Read my playbook [link] before every reply. When a customer replies to one of Scout's emails: 1. Answer their questions using ONLY the playbook. Prices, dates and claims must come from it. 2. Aim to book them: offer two time slots from [calendar / my available days]. 3. Update the lead sheet status and next step. 4. Standard answers may be [saved as drafts / sent], but ALWAYS stop and ask me in the war room before: giving a discount, agreeing a contract, handling a complaint, or anything not in the playbook. Each evening, post a summary: new replies, bookings, and what is waiting for me.
⚠️ Tips & common mistakes
- The results in the source are the owner's own claims, not checked by us. Start small and measure your own.
- Follow anti-spam rules: send a small number of personal emails, include who you are and let people opt out.
- Never let bots promise prices or terms that aren't in your playbook.