Take 3-4 photos of one room and use the 'Room from photos' prompt below in ChatGPT, Claude or Gemini. You'll see the kind of list an AI can write from pictures.
Ask an AI inventory supplier (Wooma is the one in this story) for a demo and free trial. Ask how its AI handles each room, what the report looks like and whether it connects to your system.
Decide what every report must include: rooms in order, meter readings, keys, smoke alarms, cleanliness, and a condition word for each item (good, fair, poor).
On your first trial property, do your usual inventory and the AI one. Compare detail, accuracy and time taken.
Shoot each wall from the doorway, then close-ups of any marks, damage or wear, in daylight with the lights on. Clear, straight photos give better AI notes.
Read the AI's notes room by room and fix anything it got wrong. You, not the app, are responsible for the report.
Send the report to the tenant and ask them to confirm or comment within a set number of days. Keep their reply with the report.
These photos show the [room name] of a rental home at move-in. Write an inventory section for this room: 1. A list of every item and fitting you can see (walls, floor, ceiling, doors, windows, lights, sockets, furniture, appliances). 2. For each: a short description and a condition word (good / fair / poor) with the reason. 3. Any marks, damage or wear, described precisely (what, where, roughly how big). 4. Anything you can't see clearly, listed as 'check in person'. Describe only what is visible. Don't guess brand names or measurements.💬 Move-out comparison
Here is the move-in inventory for [room] and photos of the same room at move-out. Compare them item by item: unchanged, fair wear and tear, or new damage. For new damage, describe it precisely and point to the photo. Don't suggest costs or deductions; list facts only.
From https://usecasy.com/use-case/phone-photos-to-inventory-report/ · Guide checked 26 October 2026 · Prices are rough and shown in USD unless stated (MYR where relevant).