⚙️Operations & Admin · Step-by-step guide

Let a bot set up your business email and check your security every week

A one-man company owner didn't know how to set up Microsoft 365 for his business, so his Grok Bot did it: it added his company domain, handled the verification and moved his business email across without breaking his existing website. Now it acts as his IT person, checking settings and security each week and explaining what it found in plain English, and it changes nothing until he says yes.

⏱️ 1-2 hours with the bot; domain checks can take up to a day🎯 Medium💵 Included in your Grok Bot plan; your email provider's business plan is extra📋 7 steps
🤖 Grok Bot🙋 Personal post
🎯 What you'll have at the endYou'll have your business email running on your own domain and a bot that checks your email and account security every week, explains what it found, and asks before changing anything.

👀 What you'll get

Example

Here's the kind of thing you'll have at the end:

📊 ReportWeekly IT check · Pine & Paper Studio

All good

  • Website and email records unchanged since last week
  • Domain renews in 214 days

Needs your yes (2)

  • Your shop assistant's account has no two-step login. Risk: high. Fix: turn it on, 5 minutes
  • DMARC record is missing, so scammers could fake emails from your domain. I've drafted the record; reply 'yes DMARC' to add it

For your information

  • One sign-in from a new laptop on Saturday. Was that you?

🧪 Made-up sample to show the kind of result. Your output will vary.

💸 What will this really cost me?

Prices checked 20 Oct 2026
🧪 To try it once
Free trial credit for new Grok Bot accounts (it runs out by how much work the bot does, within 7 days). After that you need The X Subscription Premium at USD 30 (MYR 122) a month.
🔁 To keep it running
Included in Premium: USD 30 (MYR 122) a month, or USD 25 (MYR 102) a month paid yearly. Super (USD 100 / MYR 408) and Ultra (USD 200 / MYR 816) give bigger weekly allowances.
⚠️ Watch out for
Business email is extra: Microsoft 365 Business Basic USD 7 (MYR 29) per person a month paid yearly (USD 8.40 / MYR 34 monthly) or Google Workspace Business Starter USD 7 (MYR 29). Bots share one weekly allowance; past it, extra work is paid from prepaid credit, so set a monthly limit. The Plus plan (USD 8 / MYR 33) doesn't include Grok Bot.

🔗 Official pricing: The X Subscription pricing · Grok Bot plans & usage · Microsoft 365 Business Basic · Google Workspace pricing

Prices change often, so check the links before you pay. Amounts exclude tax. MYR at USD 1 = MYR 4.08 (Bank Negara Malaysia, 19 Oct 2026).

⚡ One-click install

Checked install pages (app stores, official sites and template pages): tap to get it straight away.

⬇️ Get Grok Bot on iPhoneApp Store⬇️ Get Grok Bot on AndroidGoogle Play⬇️ Download for desktopOfficial download page

🧰 Before you start

⏱️ Time needed1-2 hours with the bot; domain checks can take up to a day
💵 Rough costIncluded in your Grok Bot plan; your email provider's business plan is extra

🪜 Step by step

🐣 Beginner mode: showing the 6 essential steps only. Extra steps are hidden; tap 🚀 Advanced at the top to see all 7.
✅ 0 of 7 steps done 📄 Printable page
  1. 1
    ☐

    Make a safety copy of your settings

    Before anything changes, ask the bot to list and save your current domain settings (called DNS records: the address book that tells the internet where your website and email live) into a document.

  2. 2
    ☐

    Connect only what it needs

    In Grok Bot, connect your email admin account and your domain provider. Give it your website host login only if it asks and explains why.

  3. 3
    ☐

    Ask for a plan first

    Paste the 'Email move plan' prompt. Read the plan: it should list each step, what could go wrong and how to undo it.

  4. 4
    ☐

    Approve one step at a time

    Let it add your domain and do the verification. Say yes to each change only when you understand the reason it gives.

  5. 5
    ☐

    Check everything still works

    After the move, send and receive a test email and open your website on your phone. Ask the bot to confirm the website records were not changed.

  6. 6
    ☐

    Set up the weekly check

    Use the 'Weekly IT check' prompt and make it a routine for Monday mornings.

  7. 7
    ☐

    Optional: switch on two-step login

    Ask the bot to walk you through two-step verification (a code on your phone as well as your password) for every staff account.

    ➕ Extra step: hidden in 🐣 Beginner mode

💬 Copy-paste prompts

Tap Copy prompt, paste it into your AI (Grok, ChatGPT, Claude or Gemini), then replace the [yellow bits] with your own details.

💬 Email move plan
I run [business name], a one-person business. I want my business email (you@[mydomain]) on [Microsoft 365 Business / Google Workspace]. My domain is registered at [provider] and my website is hosted at [host].
First, save a copy of all my current DNS records to a document called 'DNS backup [date]'.
Then write me a step-by-step plan in plain English: what you'll change, why, what could break (especially my website), and how to undo each step.
Don't change anything yet. Wait for my yes on each step, and show me the exact record before you add or edit it.
💬 Weekly IT check
Every Monday at [9am], check my [Microsoft 365 / Google Workspace] admin settings and my domain.
Tell me in plain English: any unusual sign-ins, accounts without two-step verification, forwarding rules sending mail outside the business, expiring domain or certificates, email security records (SPF, DKIM, DMARC: settings that stop people faking your email) that are missing or wrong, and any security alerts.
For each problem, suggest the fix, say why it matters and how risky it is. Change nothing until I reply yes to that item. If all is fine, send one line saying so.

⚠️ Tips & common mistakes

🌟 Why it's worth it

💡 Why it mattersSmall businesses rarely have an IT department, and a wrong domain setting can stop your email or take your website down. A bot that explains each change and waits for your yes gives you a careful helper for the boring but risky admin.
🏷️ Real exampleBrad White (@attack_engineer) says his Grok Bot added his domain to Microsoft 365, walked through verification and moved his business email without touching his website, then took over weekly checks: settings, tightening security and watching for new threats, showing each change and why before he approves it.
🔌 Connects to:Microsoft 365 or Google WorkspaceYour domain providerYour website host
🙋 Proof level: Personal postOne person's own account on X, Reddit, YouTube or a blog. Nobody has checked it: treat any numbers as their results, not a promise.
📰 Found via X (Twitter): Brad White (@attack_engineer) on X: my Grok Bot is now my IT guy ↗

🔗 Helpful links

🔗 Brad White on X (source) ↗🔗 Microsoft Learn: add a custom domain to Microsoft 365 ↗🔗 Grok Bot docs: approvals, security and privacy ↗

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