🎯 What you'll have at the endYou'll turn one photo of your open-house sign-in sheet into a personal, ready-to-check follow-up email for every visitor, in about 25 minutes.

👀 What you'll get

Example

Here's the kind of thing you'll have at the end:

✉️ EmailOne of 8 drafts, ready for you to check

ToDaniel Wong

SubjectThanks for visiting 12 Jalan Cempaka on Sunday

Hi Daniel,

Thanks for coming to the open house on Sunday. You mentioned you work from home, so I thought of the bright fourth bedroom that faces the garden: it would make a quiet office. The kitchen was also recently redone with plenty of storage.

What would make the next home feel right for your family?

Happy to arrange a second, quieter viewing this week, or send you similar homes as they come up.

Best,

Nur Izzati, Seri Homes

🧪 Made-up sample to show the kind of result. Your output will vary.

💸 What will this really cost me?

Prices checked 20 Oct 2026

🧪 To try it once: Free: Claude or ChatGPT free plans can turn one sign-in sheet into emails.
🔁 To keep it running: Claude Pro or ChatGPT Plus USD 20 (MYR 82) a month for email drafts in your inbox and weekly re-runs.
⚠️ Watch out for: Only email visitors who agreed to be contacted, and include an easy opt-out. Free plans limit photo uploads.

🔗 Official pricing: Claude pricing · ChatGPT pricing

Prices change often, so check the links before you pay. Amounts exclude tax. MYR at USD 1 = MYR 4.08 (Bank Negara Malaysia, 19 Oct 2026).

⚡ One-click install

Checked install pages (app stores, official sites and template pages): tap to get it straight away.

⬇️ Download Claude for desktopOfficial download page ⬇️ Get Claude on iPhoneApp Store ⬇️ Get Claude on AndroidGoogle Play

🧰 Before you start

Claude or ChatGPT (free works for a one-off; a paid plan for email drafts and weekly reruns)
A clear photo of the sign-in sheet (both pages) and the listing link
Your short notes about each visitor, even just a word or two

⏱️ Time needed25 minutes the first time; 10-15 minutes each week after

💵 Rough costFree to try; Claude Pro from about USD 20/month or a paid ChatGPT plan for connected email and scheduled runs

🪜 Step by step

🐣 Beginner mode: showing the 6 essential steps only. Extra steps are hidden; tap 🚀 Advanced at the top to see all 7.

✅ 0 of 7 steps done 📄 Printable page

1
☐
Photograph the sign-in sheet well
Lay the sheet flat in good light and take a sharp photo of each page. Put a star next to your two or three most promising visitors.
Mark as done
2
☐
Open Claude or ChatGPT
Start a new chat and pick the most capable model in the model menu (it reads handwriting better). Upload the photo(s).
Mark as done
3
☐
Paste the follow-up prompt
Copy the 'Open-house follow-ups' prompt below, fill in the address, listing link and your name, and send it.
Mark as done
4
☐
Check the names it couldn't read
The AI should list any entry it couldn't read instead of guessing. Fix those by hand.
Mark as done
5
☐
Review every draft
Spend about a minute per email: delete anything it made up, make it sound like you, and add one real detail you remember about each person.
Mark as done
6
☐
Send only to people who gave an email
Copy each draft into your email, or let it save drafts if your email is connected. Only write to visitors who left their email on the sheet.
Mark as done
7
☐
Optional: make it a weekly one-click job
In Claude, create a scheduled task with the 'Weekly rerun' prompt and set it to run manually, so every Sunday you just press Run and hand over the new sheet.
➕ Extra step: hidden in 🐣 Beginner mode Mark as done

💬 Copy-paste prompts

Tap Copy prompt, paste it into your AI (Grok, ChatGPT, Claude or Gemini), then replace the [yellow bits] with your own details.

💬 Open-house follow-ups

I held an open house at [address] on [date]. Listing link: [URL].
1. From the listing, pick 4 standout features of the home.
2. Read every name, email address and handwritten note on the attached sign-in sheet photo(s). List any entry you can't read clearly instead of guessing.
3. For each visitor who left an email, write a 90-110 word follow-up email that: thanks them for coming, mentions one specific thing from my note about them, names two features that match what they liked, asks one open question, and offers a second viewing or new-listing alerts.
4. Warm, plain tone. Don't reuse the same opening line. Sign as [your name], [agency].
Don't invent anything about the visitors or the home. Show me all the drafts; don't send anything.

💬 Weekly rerun (scheduled task)

You run my Sunday open-house follow-ups. Ask me for the listing address and link, the open-house date and a photo of the sign-in sheet, and which visitors were the hottest. Then do the same steps as last time: 4 features from the listing, read every entry (list any you can't read), and a 90-110 word personal email per visitor who left an email. Show all drafts and wait for my approval. After I approve, ask if I want each visitor added to [client list / CRM] tagged 'Open house – [address]' with a follow-up reminder for Monday 9am. Don't create duplicates if the email already exists.

⚠️ Tips & common mistakes

Only email people who wrote their email on the sheet, include your agency name and give them an easy way to opt out.
Write notes about the home they liked, not about the person's background or traits.
Check your local rules on marketing emails and personal data before you add visitors to a mailing list.
Newer models read handwriting much better; if it struggles, retake the photo in daylight.

🌟 Why it's worth it

💡 Why it mattersMost open-house leads go cold within days because follow-ups are generic or late. A personal note that mentions what each visitor actually liked, sent the next morning, keeps conversations going without an evening of typing.

🏷️ Real exampleMatt Spangler's Agent Intelligence newsletter (issue #43) lays out a Sunday-night routine: photograph the sign-in sheet, upload it with the listing URL, get a 90-110 word draft per visitor, review each one in about a minute, then save it as a one-click scheduled task.

🔌 Connects to:Phone cameraListing pageGmail or OutlookYour client list or CRM (optional)

📘 Proof level: How-toA how-to guide, template or new feature from the maker or a guide site. It shows what you can set up and claims no particular results.

📰 Found via Newsletter · Agent Intelligence (via realestateusecases.com): The Sunday Night Follow-Up Sprint | Agent Intelligence #43 (Matt Spangler) ↗