⚙️Operations & Admin · Step-by-step guide

Let ChatGPT write your team's weekly progress update every Friday

A shared ChatGPT task reads your team's project documents every Friday and drafts the weekly update: what got done, what's stuck and what's next, with a link to where each point came from. It runs in the cloud even when nobody has ChatGPT open, and anyone on the team can review, fix or pause it.

Source:OpenAI
📰 Read the original: Creating and managing team tasks in ChatGPT (OpenAI Help Center) ↗
⏱️ About 45 minutes, including one test run🎯 Easy💵 Included in ChatGPT Business seats📋 8 steps
💬 ChatGPT📘 How-to
🎯 What you'll have at the endYou'll have a shared task that drafts your team's weekly update from your project documents every Friday, ready to check and send.

👀 What you'll get

Example

Here's the kind of thing you'll have at the end:

📄 DocumentWeekly update · Website relaunch · Fri 23 Oct

Done this week

  • New product pages approved by marketing (source: meeting notes 21 Oct)
  • Payment page tested on mobile (source: task tracker)

Blocked or at risk

  • Delivery-fee table still missing; owner Hafiz; needs finance sign-off (source: tracker)

Next week

  • Load test on Tuesday; launch rehearsal on Thursday

Key numbers

  • 41 of 52 tasks done; MYR 38,400 of MYR 45,000 budget used

To confirm

  • Launch date: plan says 3 Nov, notes say 6 Nov

🧪 Made-up sample to show the kind of result. Your output will vary.

💸 What will this really cost me?

Prices checked 21 Oct 2026
🧪 To try it once
No free way to try team tasks: they need a ChatGPT Business or Enterprise workspace. Business has a 2-seat minimum.
🔁 To keep it running
ChatGPT Business: USD 25 (MYR 102) per person a month, or USD 20 (MYR 82) paid yearly. Premium seats are USD 125 (MYR 510) a month (USD 100 / MYR 408 paid yearly). Enterprise is priced by OpenAI's sales team.
⚠️ Watch out for
Your workspace admin sets the spending controls for team tasks. If a run hits a usage limit, it stops; check Previous runs before rerunning so nothing is posted twice.

🔗 Official pricing: ChatGPT Business plans · ChatGPT pricing

Prices change often, so check the links before you pay. Amounts exclude tax. MYR at USD 1 = MYR 4.08 (Bank Negara Malaysia, 19 Oct 2026).

🧾 Which plan do I need?

🪙 Small upgrade · MYR 204/mo

Team tasks need a ChatGPT Business (2-seat minimum) or Enterprise workspace.

Tick what you already pay for:

🪙 Small = up to MYR 250 a month more · 💎 Big = over MYR 250 a month more · prices from each provider's pricing page, checked 21 Oct 2026.
ℹ️ How we work this outPrices come from each provider's own pricing page (checked 21 Oct 2026; amounts exclude tax; USD 1 = MYR 4.08, Bank Negara Malaysia 19 Oct 2026). Small upgrade = up to MYR 250 a month more than you pay now. Big upgrade = more than MYR 250 a month more. Check pricing = the provider doesn't publish a price we could confirm. Each guide's needs come from its own "What will this really cost me?" box. Your ticks stay in this browser only (no account, nothing sent to us).
Tick all your plans on the home page →

⚡ One-click install

Checked install pages (app stores, official sites and template pages): tap to get it straight away.

⬇️ Get ChatGPT on iPhoneApp Store⬇️ Get ChatGPT on AndroidGoogle Play

🧰 Before you start

⏱️ Time neededAbout 45 minutes, including one test run
💵 Rough costIncluded in ChatGPT Business seats

🪜 Step by step

🐣 Beginner mode: showing the 8 essential steps only. Extra steps are hidden; tap 🚀 Advanced at the top to see all 8.
✅ 0 of 8 steps done 📄 Printable page
  1. 1
    ☐

    Ask your admin for the connection

    Team tasks use connections your workspace admin approves. Ask them to make your project documents app (and Slack, if you want it posted there) available to your team.

  2. 2
    ☐

    Open your team

    In ChatGPT, open the Teams list and choose the team that owns the project.

  3. 3
    ☐

    Start a new scheduled task

    In the team's Scheduled section, start a new task. Confirm the team and give it a name such as 'Friday project update'.

  4. 4
    ☐

    Paste the instructions

    Use the 'Weekly update' prompt below, with links to your project documents. Team tasks don't use anyone's personal memory or custom instructions, so put everything it needs here.

  5. 5
    ☐

    Set the timing

    Choose Schedule, then every Friday at, say, 3pm. Each task keeps its own time zone, so check it's yours.

  6. 6
    ☐

    Check the model and create

    Under Advanced, pick a model your team can use, then select Create.

  7. 7
    ☐

    Test it now

    Select Run now, then open Previous runs to read the draft and click a few of its source links to make sure they're right. Use Edit to tighten the instructions if needed.

  8. 8
    ☐

    Share the job

    Tell your teammates it exists. Anyone with permission can edit, pause or resume it, so it keeps running when you're on leave.

💬 Copy-paste prompts

Tap Copy prompt, paste it into your AI (Grok, ChatGPT, Claude or Gemini), then replace the [yellow bits] with your own details.

💬 Weekly update
Using these project documents: [links to project plan, task tracker, meeting notes], draft this week's update for [project name].
Sections:
1. Done this week (max 5 bullets)
2. Blocked or at risk: what, who owns it, what's needed to unblock
3. Next week (max 5 bullets)
4. Key numbers: [e.g. budget used, tasks completed]
Add a source link after every bullet. Only include things you can find in the documents; if something is unclear, list it under 'To confirm' instead of guessing.
Keep it under [250] words, in plain English, for [audience, e.g. the directors].
💬 Post it to Slack (optional, after a few good weeks)
After drafting the update, post it to [#project-channel] in Slack with the heading 'Weekly update, [date]'. If anything is in 'To confirm', don't post; send the draft to me in this run's conversation instead.

⚠️ Tips & common mistakes

🌟 Why it's worth it

💡 Why it mattersWeekly updates take a manager an hour or more and are often late or skipped. A draft that writes itself from the real documents, with sources, keeps everyone informed and makes blockers visible early.
🏷️ Real exampleOpenAI's help article on team tasks (updated October 2026) uses this exact job as its worked example: a team task that drafts a weekly project update with progress, blockers and next steps, a source link for each point, and optionally posts it to an approved Slack channel. Team tasks are shared, so a colleague can keep it running when its creator is away.
🔌 Connects to:ChatGPT BusinessGoogle Drive or SharePoint project documentsSlack or Microsoft Teams (optional)
📘 Proof level: How-toA how-to guide, template or new feature from the maker or a guide site. It shows what you can set up and claims no particular results.
📰 Found via Official · OpenAI Help Center: Creating and managing team tasks in ChatGPT (OpenAI Help Center) ↗

🔗 Helpful links

🔗 OpenAI Help: creating and managing team tasks in ChatGPT (source) ↗🔗 ChatGPT Business overview ↗

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