⚡ One-click install
Checked install pages (app stores, official sites and template pages): tap to get it straight away.
🧰 Before you start
- A ChatGPT plan that includes dots: Pro, Business Premium or Enterprise (Enterprise admins must switch it on)
- The ChatGPT desktop app, the ChatGPT phone app or ChatGPT in a desktop browser (phone browsers are not supported)
- You must be 18 or over; dots are still rolling out, so it may not appear on every account yet
- A list of your regular admin: tax and accountant deadlines, invoicing days, renewals, refunds you're waiting for
🪜 Step by step
- 1☐
Create your dot
Open ChatGPT and choose dots (on the desktop app, a desktop browser or the phone app). Follow the short introduction, give your dot a name and pick how it looks. You can keep the defaults.
- 2☐
Connect only what it needs
When asked, connect plugins (links to your other apps, such as email or calendar). Only connect the apps this job needs. You can add more later from your dot's profile.
- 3☐
Write your admin calendar
List the jobs and dates, e.g. 'send quarterly documents to the accountant in the first week of Jan, Apr, Jul, Oct', 'invoice clients on the 25th'.
- 4☐
Paste the admin prompt
Copy the prompt below and fill it in. It tells your dot what to watch and when to nudge you.
- 5☐
Let it look for loose ends
Ask: 'Look through my email for the last 60 days and list anything I promised, owe or am waiting for.'
- 6☐
Approve, don't delegate money
Let it prepare invoices and emails as drafts. You approve and send. Keep payments in your own hands.
💬 Copy-paste prompts
Tap Copy prompt, paste it into your AI (Grok, ChatGPT, Claude or Gemini), then replace the [yellow bits] with your own details.
Please be my admin minder. Recurring jobs: [job – when – who it goes to], [job – when – who], [job – when – who]. Also watch my email for: refunds I'm waiting for, invoices I should have sent, documents people asked me for, and renewals. Remind me [3 days] before each deadline, and again on the day. Where you can, prepare the email or document as a draft for me to approve. Never send money or send anything without my OK. Tell me what you've set up.
⚠️ Tips & common mistakes
- Start with 3-5 jobs. Add more when you trust the reminders.
- Ask your dot for a short Monday 'admin outlook' for the week ahead.
- Dots are rolling out gradually; if it's not on your account yet, use a calendar reminder until it is.