โš™๏ธOperations & Admin ยท Step-by-step guide

Let ChatGPT keep an eye on your sheets, email and chats and warn you when numbers or facts don't match

A dot is ChatGPT's always-on helper that works in the background with your connected apps. Set up as a safety net, it notices when things don't line up across Slack, email, your calendar and shared sheets (a budget formula that's wrong, two different dates for the same meeting, a promised follow-up nobody sent) and messages you before it costs you.

Created byLaura Entis ยท Every
๐Ÿ“ฐ Read the original: Every: Dots, a guide for putting OpenAI's always-on agents to work (Laura Entis) โ†—
โฑ๏ธ About 30 minutes๐ŸŽฏ Easy๐Ÿ’ต ChatGPT Pro from USD 100/month, or a Business Premium seat๐Ÿ“‹ 7 steps
๐Ÿ”ต Dots๐Ÿข Named company
๐ŸŽฏ What you'll have at the endYou'll have a ChatGPT dot that quietly checks your connected apps and messages you only when numbers, dates or promises don't match.

๐Ÿ‘€ What you'll get

Example

Here's the kind of thing you'll have at the end:

๐Ÿ’ฌ ChatYour dot ยท Wednesday
DotHeads-up: the Penang retreat budget total looks wrong. Row 14 adds the hotel twice, so the total shows MYR 31,400 instead of MYR 24,600. Fairly sure. Want me to draft the corrected formula?
YouYes, draft it.
DotDone, it's a suggestion in the sheet for you to accept. Also: you told Lim & Co the launch is 12 Nov in email, but the Slack plan says 19 Nov. Which is right?
You19 Nov.
DotThanks. I've drafted a short correction email to Lim & Co in your Drafts.

๐Ÿงช Made-up sample to show the kind of result. Your output will vary.

๐Ÿ’ธ What will this really cost me?

Prices checked 26 Oct 2026
๐Ÿงช To try it once
No free way to try. Dots need ChatGPT Pro (Pro 100 is USDย 100 a month) or a Business Premium seat. ChatGPT Plus (USDย 20) doesn't include dots.
๐Ÿ” To keep it running
Pro 100: USDย 100 a month, billed monthly only (Pro 200 is USDย 200 and Pro 500 is USDย 500 for more usage). Business Premium seats: USDย 125 per person a month, or USDย 100 paid yearly.
โš ๏ธ Watch out for
Background checking uses your plan's usage, so a short watch list costs less than 'everything'. Every's guide says dots weren't on Pro yet when it was written; OpenAI's pricing page now lists them on Pro, so check it before you upgrade.

๐Ÿ”— Official pricing: ChatGPT pricing ยท ChatGPT Pro tiers ยท ChatGPT Business overview (Premium seats)

Prices change often, so check the links before you pay. Amounts exclude tax. Prices are shown in each provider's own currency.

๐Ÿงพ Which plan do I need?

๐Ÿ’Ž Big upgrade ยท MYR 408/mo

Dots come with ChatGPT Pro (from Pro 100) or a Business Premium seat; Plus doesn't include them.

Tick what you already pay for:

๐Ÿช™ Small = up to MYR 250 a month more ยท ๐Ÿ’Ž Big = over MYR 250 a month more ยท prices from each provider's pricing page, checked 21 Oct 2026.
โ„น๏ธ How we work this outPrices come from each provider's own pricing page (checked 21 Oct 2026; amounts exclude tax). Small upgrade = up to MYR 250 a month more than you pay now. Big upgrade = more than MYR 250 a month more. Check pricing = the provider doesn't publish a price we could confirm. The badges are worked out in MYR at USD 1 = MYR 4.08 (Bank Negara Malaysia, 19 Oct 2026). Each guide's needs come from its own "What will this really cost me?" box. Your ticks stay in this browser only (no account, nothing sent to us).
Tick all your plans on the home page โ†’

โฑ๏ธ Try it in 10 minutes

๐Ÿงช Dry run ยท nothing to connect

What you'll see: A list of every mismatch in the sample (dates, head count, a double-counted hotel line and a wrong total) with suggested fixes.

๐Ÿงช Dry run. The real thing needs your apps connected, so this tries only the AI's part on a sample you paste in. Nothing is connected, sent or booked.

Copy the prompt, paste it into one of the free AI apps below and press send. The sample is made up, so swap in your own details if you like.

๐Ÿ’ฌ Your 10-minute test
Act as a checker. Below are notes copied from three places about the same company retreat. Find everything that doesn't line up (numbers, dates, promises), say where each problem is, how sure you are, and suggest a fix. Then check the budget total.

Email to hotel: 'We'll arrive Friday 13 Nov, 12 people, 2 nights.'
Slack: 'Retreat is Fri 20 Nov to Sun 22 Nov, 14 of us confirmed.'
Budget sheet: Hotel MYR 6,800; Transport MYR 2,400; Food MYR 4,200; Activities MYR 1,800; Hotel MYR 6,800; Total MYR 22,000.

โœ… Works on: ChatGPT Free ยท Claude Free ยท Gemini app (free)

Links go to the official plan pages. Free plans have daily limits and can change, so check before you rely on them.

โžก๏ธ Like it? The full setup adds: In the full setup your dot watches your real Slack, email and sheets in the background and messages you when something doesn't match. Go to the steps โ†“

โšก One-click install

Checked install pages (app stores, official sites and template pages): tap to get it straight away.

โฌ‡๏ธ Get ChatGPT on iPhoneApp Storeโฌ‡๏ธ Get ChatGPT on AndroidGoogle Play

๐Ÿงฐ Before you start

โฑ๏ธ Time neededAbout 30 minutes
๐Ÿ’ต Rough costChatGPT Pro from USD 100/month, or a Business Premium seat

๐Ÿชœ Step by step

๐Ÿฃ Beginner mode: showing the 6 essential steps only. Extra steps are hidden; tap ๐Ÿš€ Advanced at the top to see all 7.
โœ… 0 of 7 steps done ๐Ÿ“„ Printable page
  1. 1
    โ˜

    Create your dot

    On a plan with dots, open ChatGPT on your phone or computer and follow the set-up prompts: give your dot a name and pick a picture.

  2. 2
    โ˜

    Connect your apps

    In the ChatGPT phone app, tap your dot's name to open its profile, then Customize and Plugins. Connect Slack, Gmail or Notion one at a time.

  3. 3
    โ˜

    Check it can see them

    Ask it to find something you know exists in each app, e.g. 'Find the email Sarah sent last week about the venue'. If it can't, reconnect that app under Customize and Plugins.

  4. 4
    โ˜

    Tell it what to watch

    Paste the 'Safety net' prompt with your list of things that matter: budget sheets, price lists, deadlines, client promises.

  5. 5
    โ˜

    Decide how loud it should be

    Ask it to message you only when something is clearly wrong or worth a look, and to group small things into one daily note.

  6. 6
    โ˜

    Check its progress

    Dots work in the background. Open your dot's profile in the ChatGPT desktop app to see recent activity and results.

  7. 7
    โ˜

    Optional: let it draft fixes

    Once you trust it, let it draft the fix (a corrected formula, a reply that clears up a date) for you to approve. Keep sending, paying and deleting for yourself.

    โž• Extra step: hidden in ๐Ÿฃ Beginner mode

๐Ÿ’ฌ Copy-paste prompts

Tap Copy prompt, paste it into your AI (Grok, ChatGPT, Claude or Gemini), then replace the [yellow bits] with your own details.

๐Ÿ’ฌ Safety net
Act as my safety net across my connected apps. Watch for things that don't line up, especially:
- Totals and formulas in these sheets: [budget / price list / project tracker names]
- Prices or dates I've given clients that differ between email, Slack and documents
- Meetings or deadlines that moved in one place but not another
- Follow-ups I promised and haven't sent after [3] working days
When you find one, message me: what doesn't match, where (with links), how sure you are, and a suggested fix. Group small issues into one note at [5pm]. Never send, pay, delete or change anything without my yes.
๐Ÿ’ฌ Weekly check
Every Friday at [time], look back over this week across my connected apps and send me: anything that still doesn't match, promises I made that are still open, and numbers that changed in one place but not another. Only include items with a link to the source. If nothing needs me, say so in one line.

โš ๏ธ Tips & common mistakes

๐ŸŒŸ Why it's worth it

๐Ÿ’ก Why it mattersSmall mistakes spread across apps are the expensive ones: a wrong total in a budget, a client told two different prices, a deadline that moved in one thread but not another. A second pair of eyes that reads everything catches them while they're still cheap to fix.
๐Ÿท๏ธ Real exampleIn Every's guide to dots (by Laura Entis), head of operations Arielle Shipper says her dot messaged her, unprompted, that the total for an upcoming team retreat was off by more than USD 5,700: it had reviewed the budget-tracking sheet and found a formula error. 'I didn't ask Dot to do this, and wasn't even working with Dot on the budget.' In Every's testing, dots helped most for managers and people juggling several clients or projects at once.
๐Ÿ”Œ Connects to:SlackGmailNotionShared spreadsheets
๐Ÿข Proof level: Named companyA real, named business written up by the press or on its own website. You can look the business up yourself.
๐Ÿ“ฐ Found via Newsletter ยท Every: Every: Dots, a guide for putting OpenAI's always-on agents to work (Laura Entis) โ†—

๐Ÿ”— Helpful links

๐Ÿ”— Every's guide to dots (source; the full guide is for paid subscribers) โ†—๐Ÿ”— ChatGPT: dots docs โ†—๐Ÿ”— ChatGPT pricing โ†—

๐Ÿ“ฌ Every Monday: new things AI can do for you, with the exact prompt to copy

Sign up free and get our PDF of 20 copy-paste AI prompts straight away. One short email a week, unsubscribe in one click.

โ† Back to all use cases