🎯 What you'll have at the endYou'll create a Gem that knows your checklist, so you can drop in any document of that type and get a quick, consistent check.

⚡ One-click install

Checked install pages (app stores, official sites and template pages): tap to get it straight away.

⬇️ Get Gemini on AndroidGoogle Play ⬇️ Get Gemini on iPhoneApp Store

🧰 Before you start

A Google account
Your checklist for that document type (even a rough list)

⏱️ Time needed20 minutes

💵 Rough costFree to start; paid Google AI plans for more use

🪜 Step by step

🐣 Beginner mode: showing the 6 essential steps only. Extra steps are hidden; tap 🚀 Advanced at the top to see all 6.

✅ 0 of 6 steps done 📄 Printable page

1
☐
Open Gemini on a computer
Go to gemini.google.com and sign in. Gems are easiest to create on a computer.
Mark as done
2
☐
Create a new Gem
Open Explore Gems (or Gems manager) and click New Gem. Name it, e.g. 'Quote Checker'.
Mark as done
3
☐
Paste the instructions
Copy the 'Document checker' prompt below into the instructions box and fill in your checklist.
Mark as done
4
☐
Add reference files
Upload your standard terms, price list or a 'good example' so the Gem compares against them.
Mark as done
5
☐
Test with old documents
Give it 2-3 documents you've already checked and see if it spots the same issues.
Mark as done
6
☐
Use it every time
Open the Gem, upload the new document, and read its checklist report. You still make the decision.
Mark as done

💬 Copy-paste prompts

Tap Copy prompt, paste it into your AI (Grok, ChatGPT, Claude or Gemini), then replace the [yellow bits] with your own details.

💬 Document checker

You check [document type, e.g. contractor renovation quotes] for [business].
For every document I upload, go through this checklist and mark each item ✅ present, ⚠️ unclear, or ❌ missing:
[1. Company name and SSM registration number]
[2. Itemised prices in MYR with quantities]
[3. Payment schedule and deposit %]
[4. Start and finish dates]
[5. Warranty period]
[6. Who pays for damage / clean-up]
Then list anything unusual compared with the reference files, quoting the exact words. End with 3 questions I should ask. Don't give legal advice; flag legal points for a professional.

⚠️ Tips & common mistakes

Make one Gem per document type; it works better than one Gem for everything.
Keep the checklist updated when you learn from a bad experience.
For contracts, the Gem is a first check; big commitments still need a lawyer.

🌟 Why it's worth it

💡 Why it mattersChecking the same documents again and again is tiring and mistakes slip through. A Gem checks the same way every time.

🏷️ Real exampleAn engineer on Reddit says the Gem feature is 'amazing for reviewing repetitive documents'; an operations manager says Gemini saves 5-10 hours a week.

🔌 Connects to:GeminiGoogle DrivePDFs

📰 Found via Reddit · r/GeminiAI: Reddit r/GeminiAI: 'Anyone here actually using Gemini daily for real work?' ↗