🎯 What you'll have at the endYou'll build a 'flow' (a small automation) that sends you a Gemini-written summary of yesterday's unread emails every weekday morning.

🧰 Before you start

A Google Workspace business account with Gemini features (free personal Gmail accounts can't use Workspace Studio)
If you're not the admin, your admin must have Gemini features switched on

⏱️ Time needed15 minutes

💵 Rough costIncluded with eligible Google Workspace plans

🪜 Step by step

🐣 Beginner mode: showing the 6 essential steps only. Extra steps are hidden; tap 🚀 Advanced at the top to see all 7.

✅ 0 of 7 steps done 📄 Printable page

1
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Open Workspace Studio
On a computer go to studio.workspace.google.com and sign in with your work Google account. If it shows an error, your account or admin settings don't support it yet.
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2
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Start a new flow
Click to create a flow. Choose 'Describe it with AI', a template, or start from scratch. The easiest is a template.
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3
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Set the starter
Step 1 is the starter: 'On a schedule'. Set it to every weekday at [8 a.m.].
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4
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Add the summary step
Step 2: 'Recap unread emails', set to 'Yesterday'. Gemini writes the summary. You can leave the settings as they are.
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5
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Send it to yourself
Step 3: 'Notify me in Chat'. The message box already holds the summary from step 2.
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6
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Test, then turn on
Run a test. Note that tests do real actions. When happy, turn the flow on.
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7
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Optional: add your Gem
To draft replies in your style, make a custom Gem in Gemini (grounded in Google Drive files) and add it as a step, as Tom's Guide describes.
➕ Extra step: hidden in 🐣 Beginner mode Mark as done

💬 Copy-paste prompts

Tap Copy prompt, paste it into your AI (Grok, ChatGPT, Claude or Gemini), then replace the [yellow bits] with your own details.

💬 Describe it with AI

Every weekday at 8 a.m., look at my unread emails from yesterday. Summarise them in Google Chat as: 1) needs a reply today, 2) can wait, 3) newsletters and notifications. One line per email with the sender. Don't reply to or delete anything.

💬 Gem instructions (for draft replies)

You draft email replies for [name] at [business]. Tone: [friendly, brief, British English]. Use the attached Drive documents for our prices (MYR), policies and FAQs. If the answer isn't in the documents, write 'I'll check and come back to you' rather than guessing. Never promise discounts or dates.

⚠️ Tips & common mistakes

Test runs perform real actions, so test with harmless steps first.
Gems used in Studio must be grounded in Drive files; Gems using YouTube or Maps extensions won't appear.
Start with summaries only; add draft replies once you trust it.

🌟 Why it's worth it

💡 Why it mattersNo more scrolling through dozens of emails to find the two that matter. Built from Google's own templates, so no coding.

🏷️ Real exampleTom's Guide plugged a custom Gem into Workspace Studio flows that run in the background, summarise Gmail messages and create draft replies to review.

🔌 Connects to:GmailGoogle ChatGoogle DriveGoogle Sheets

📰 Found via YouTube & Google Help: Google Workspace Studio Help: Get started (daily unread-email summary example) ↗