🎯 What you'll have at the endYou'll set up an 'Order desk' Bot. You tell it about a new order in one sentence; it checks the paperwork, logs the order, and leaves a client email draft for you.

⚡ One-click install

Checked install pages (app stores, official sites and template pages): tap to get it straight away.

⬇️ Get Grok Bot on iPhoneApp Store ⬇️ Get Grok Bot on AndroidGoogle Play ⬇️ Download for desktopOfficial download page

🧰 Before you start

A paid plan that includes Grok Bot: SuperGrok / SuperGrok Plus / SuperGrok Heavy, or a paid Cursor plan
The Grok Bot app on your phone (iPhone or Android) or computer (Mac / Windows / Linux)
Gmail or Outlook where your orders, invoices and payment slips arrive
A Google Sheet (or Excel file) where you log orders and commissions

⏱️ Time neededAbout 1 hour

💵 Rough costIncluded with your SuperGrok or Cursor plan (Bot usage is counted separately and resets weekly)

🪜 Step by step

🐣 Beginner mode: showing the 7 essential steps only. Extra steps are hidden; tap 🚀 Advanced at the top to see all 7.

✅ 0 of 7 steps done 📄 Printable page

1
☐
Collect one past order
Find one finished order: the purchase order (PO, what the client ordered), your invoice or proforma invoice (PI), and the bank slip. This becomes the Bot's example.
Mark as done
2
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Prepare your order log
Make sure your order sheet has clear columns, e.g. Order no., Client, Items, Amount (MYR), Deposit date, Ship date, Status. Add a tab called 'Commission'.
Mark as done
3
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Create a new Bot for this job
Open Grok Bot, tap + (New chat) then Create new Bot. Give it a name that says the job, so you always know who does what.
Mark as done
4
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Teach it your rules
Paste the 'Order desk' prompt below and fill it in. Connect Gmail and Google Drive when the Bot asks.
Mark as done
5
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Run it on the past order
Say: 'Practise on order [number]'. Check its work line by line against what you already know is correct.
Mark as done
6
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Use it for real
Next time an order comes in, just send a voice note or text like 'Log the order from [client], commission on ship date'.
Mark as done
7
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Review the drafts
The Bot saves the client email as a Gmail draft. Read it, fix anything, and send it yourself.
Mark as done

💬 Copy-paste prompts

Tap Copy prompt, paste it into your AI (Grok, ChatGPT, Claude or Gemini), then replace the [yellow bits] with your own details.

💬 Order desk

You are my order desk. When I say 'log the order from [client]':
1. Find the PO, the invoice/PI and the bank slip in my email and Drive.
2. Check they agree: client name, items, quantities, amounts (MYR), dates. List any mismatch and ask me before fixing.
3. Add the order to my sheet [sheet name] and the commission line to the Commission tab. Commission rule: [e.g. 3% of net, payable on ship date].
4. If I send a factory or supplier message, turn it into a packing list.
5. Draft a short confirmation email to the client and save it in Gmail drafts.
Never send emails, never pay or change bank details. Tell me when you are done, in 3 lines.

⚠️ Tips & common mistakes

Start with one client or one product line until you trust it.
Ask it to keep a 'checks done' note per order so you can see what it compared.
Bank slips can be faked. The Bot can compare documents, but you must still confirm money actually arrived in your bank account.

🌟 Why it's worth it

💡 Why it mattersOrder admin eats sales time and small mistakes (a wrong date, a missing slip) cost money. A Bot cross-checks every document every time.

🏷️ Real example'I do sales. It does everything around the sales,' wrote the poster after the Bot caught a deposit date that was one day off.

🔌 Connects to:GmailGoogle Drive / SheetsPhone call or voice note

📰 Found via X (Twitter): X post by @rassailor: one call to my Grok Bot logged and checked a whole order ↗